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Special Sittings

Examinations outside a regular ICAK meeting

When a sitting of the written or practical IBE examination is requested at a site other than a regular ICAK meeting of any chapter, the extra cost of the examination must be borne by the examinees.

Requesting a special sitting

The request must be made to the President of the IBE at least two months in advance of the proposed special sitting. Approval of requested examination sites is at the discretion of the President and depends on a variety of practical considerations, such as the availability of proctors.

Candidates should appoint an "examination organiser" to be the local liaison for setting up the examination, and to coordinate payment of the special examination fee or costs with the IBE Corresponding Secretary.

Additional expenses

In addition to the regular examination fees, examinees must provide payment for the following additional expenses, or US $1,000, whichever is greater:

  • Hotel accommodation and food for the examiners for the days of the examination.
  • Transportation of examiners to the examination site if they are not already present. If an examiner is already at the site (for example to lecture), only the actual additional expenses incurred to give the examination are included in the special examination fee.
60 daysThe US $1,000 special examination fee must be received by the IBE Corresponding Secretary 60 days prior to the date of the special examination. The IBE pays the special examination expenses the examinees are responsible for from this fee.

Actual costs will not be known until after the examination. Any examinee expenses paid by the IBE in excess of US $1,000 will be billed directly to the examination organiser for division amongst the examinees. Grades will not be released, nor Diplomate status confirmed, until all expenses are paid in full.

All other prerequisites and deadlines for sitting the examination apply.

Keeping costs down

It is to the advantage of candidates to arrange the largest possible group to take the examinations at each special sitting, to keep costs lower for each candidate. For a large special sitting, allocation of translation, model and examination-room costs may be negotiated with a sponsoring chapter to fit the circumstances of the sitting.

All candidates are encouraged to work actively to support their ICAK chapters and to take their Diplomate examinations in conjunction with regularly scheduled chapter meetings wherever possible, avoiding all extra special examination costs.

Contact. Requests go to the President, Dr Michael Hooker, at michaelhooker@hotmail.com. Fees and costs are coordinated with the Corresponding Secretary.